Change Retiree


[HR management] Change Retiree




  • Admin > HR Management > Organizational Chart/Organizational Member Management
  • The status can be changed so that the quitters are not charged



STEP 1 Browse to the Manage Organizational Members page


  • Access Docswave > Admin > HR Management > Organizational Chart/Organizational Member Management


STEP 2 To change the status of quitting members


  • Find member Status
    • Click member Name > HR Information > State
    • Check the member's check box > Click on the pencil icon at the top right > Change status
  • Select State as 'Retired'
  • Click the 'Save' button to save the status of the member.  If you do not click the 'Save' button, the status will not be saved.
  • Members who have been changed to retired status are not allowed to enter the organization afterwards.

📌 For the management of information (work attendance, vacation, documents) and mail account management of retirees, we recommend changing it to retirement status rather than deleting it.


STEP 3 Understanding the Accounting Method of Retired Persons


  • Members in the 'retirement' state will not be included in the invoice after the next month (Docswave is a post-payment and next month's invoice will be included in the expiration date)
  • Docswave's billing is included in the next month's invoice, no matter when you change it during the month.
  • EX) Change status to retirement on May 10 
    • Invoice issued on June 1st (Term of Use: May 1st to May 31st) Including retirees
    • Invoice issued on July 1st (Term of Use: June 1st to June 30th) Except for retirees